Minutes: PEEF Board Meeting,
Thursday, Dec 20, 2007, NCTV classroom
Members in attendance: Jack Meeks, Chuck Scimeca, Susan Rogers, Judy Nielsen,
Also attending: Leslie Smith, Science Project Educational Consultant; Lew Sitzer, NCTV Executive Director; Chip Carman, prospective board member; Holly Hermansen; prospective board member.
Not attending: David Kyle, Elisa Parker.
1. Meeting called to order by Judy Nielsen at 6:02 p.m. The secretary determined that a quorum is present.
2 Addition and corrections to the agenda: Judy asked to add the Non-Profit workshop correspondence to the agenda. Moved (Rogers/Meeks) to accept the agenda as amended. Vote was taken. Passed unanimously.
3. Addition and corrections to the minutes of Oct. 29, 2007. Lew submitted a correction to his report, item #8. Elisa Parker is considering training for the position of Executive Director. She will make a decision in February, 2008. Motion by Scimeca seconded by Chuck to adopts the agenda. Vote was taken. Passed unanimously.
Reports
4. CALFED report (moved ahead on agenda to accommodate Leslie Smith’s schedule).
Leslie reported that she’s making progress on ensuring that insurance is obtain covering the grant activities. She’s also met with the accounting person and will arrange for the accountant to meet with Lew.
Action: Adoption of CREEC project. Leslie reviewed the CREEC grant proposal first discussed at the November meeting. Rogers moved (second by Scimeca) that the CREEC project be accepted as a PEEF Project. A vote was taken. Passed unanimously.
5. NCTV report:
Lew reported that he and Chip went to a Center for Non-Profit Leadership workshop on fund-raising. Chip distributed CDs that he made of the workshop.
Lew reported that Channel 17 is now on the air. He met with government representatives to discuss the cost of running a second channel, and discussed their response and the options for meeting the additional costs. Videographers’ pay will be increased to $20 per hour to ensure reliable staff for those positions.
The station received an equipment delivery today; installation is expected after the beginning of the year. Government meetings should go live in February.
Lew spoke with the ROP coordinator. Credentialing requirements are rather stringent; Board members were asked to think about who could teach the class.
6. Imaginarium Report
The Imaginarium is having a fund-raising direct mail campaign. Judy thinks they will raise about $5,000.
7. Children's Festival report
Lew reported that he and PEEF chair David Kyle had met with Gail Martin, who is willing to run the Festival pro-bono for a few more years. She would like to find the funds to train someone to take over for her when she steps down.
Discussion/Action Items
8. Public Forum; Invitation to the public to address the public. No members of the public are present.
9. Second Reading: Action: Adoption of Board Policy: Board Member criteria
It was moved (Rogers/Nielsen) to adopt the Policy 4.03: Board criteria, characteristics and responsibilities, dated Nov. 28, 2007, as drafted by Lew and sent to Board members prior to this meeting.
Discussion: Lew proposed adding add three more possible categories for finding potential board members:
• Government & Justice
• Civic Organizations & Clubs
• Arts Organizations
A vote was taken on the amended proposal. Passed unanimously.
10. Action; addition of Chip and Holly to the PEEF Board.
Rogers moved (seconded by Scimeca) to appoint Chip Carman and Holly Hermansen to the PEEF board). Passed unanimously.
11. Action: Accounting expenditures and formula. Judy asked to table this item.
12. Action; Go through adoption of by laws changes.
The Board reviewed and discuss proposed By-Law changes. Scimeca moved (second by Carman) to adopt the amended By-Laws from Article I through Article 4.09. Vote was taken. Passed unanimously.
13. Judy discussed the upcoming workshop from the Center for Non-Profit Leadership. Board members are encouraged to attend.
14. Other: Chuck asked about NCTV funding. Lew said the funding link between NCTV and NCSOS will stay in effect for several years due to the contracts with the governments. Susan suggested an idea for developing relationships with local residents with television background.
15. Next meeting to be Jan 17, 2008, 6pm at NCTV classroom. From 4 p.m. to 6 p.m., the Imaginarium will be hosting the kick-off event for Nevada County Reads.
16. Meeting adjourned at 7:40 p.m.