Public Education Enrichment Fund (PEEF)
Minutes of Board Meeting
Thursday, April 17, 2008, NCTV classroom


1. Meeting called to order by David Kyle at 6:10 p.m. (No March meeting was held). David noted that a quorum is not present.
Members in attendance: Jack Meeks, Chuck Scimeca, David Kyle, Susan Rogers.
Members absent: Holly Hermansen, Elisa Parker, Judy Nielsen, Chip Carman.
Also attending: Gayle Martin , Children's Festival; Leslie Smith, science project consultant; Amanda Rodgers-Foley; Lew Sitzer, NCTV Exec. Director.

2. Agenda: Addition, corrections, and Adoption. No action taken for lack of a quorum.
3. Minutes of Feb. 21, 2008: Addition, corrections and Adoption. No action taken for lack of a quorum. It was noted that there was no Board meeting in March.
4. Continue the Mission exercise: Chip was not present to lead this.

Reports
5. NCTV report:
· The bank balance is $104,458.03. NCTV will owe around $40,000 to NCSOS by the end of the fiscal year, for monies they paid to staff (Lew Sitzer, Terri Hicklin and videographers), who will transition to the NCTV budget as of July 1. NCTV will need to obtain worker's comp. Bill Carlquist will remain an employee of NCSOS so he can receive health insurance.
· There will be about $40-$50K in restricted funds left after paying NCSOS.
· Lew distributed a Profit & Loss statement for July 2007 to June 2008.
· Grass Valley City Council and Nevada County Board meetings are now live on Channel 17. Nevada City live meetings are expected in the next two months.
· Lew has interviewed a candidate for ROP instructor, who might also be a candidate for executive director of NCTV.
· Lew discussed some staff issues of concern.
6. Marshall Goldberg, principal of Bitney College Prep High School, presented a request from the Bitney Parent Council for PEEF to umbrella grants that Bitney might apply for which require a 501(c)(3) designation. The discussion was supportive. Marshall will return to the May meeting, when this will be placed on the agenda as an action item for voting.
7. Science Project: Leslie reported that her project is proceeding well. May 21 is her “Vision to Action” forum, 9 a.m. to 2 p.m., the first big activity where educators and agencies will come together to familiarize themselves with the project. PEEF board members are invited.
8. Children's Festival: Gayle Martin reported that their new website is up at www.thechildrensfestival.com . She has hired a part-time assistant. We discussed bookkeeping, a contract, and the need to have a 1099 issued for the assistant.
9. Chuck Scimeca; Policies Handbook: this item was postponed due to lack of a quorum.
10. Elisa's report on HR handbook: Elisa was not present. No report.
11. Public Forum: no members of the public were present.

Discussion/Action Items
12. Amanda Rodgers-Foley presented a “Rock A Bye Lullabies” CD project proposal to benefit StandUp Kids, a nonprofit supporting homeless and street kids. Questions and discussion covered accounting, cash flow, and administrative impact. David suggested that Lew talk to Susan Werner, who is the CPA for Leslie Smith's science project. Werner will be asked to advise us on the various ramifications of the project. Susan expressed concern regarding PEEF's fiscal and legal responsibility for new projects brought to us by persons unknown to the organization. David asked Lew to check our liability insurance, to see what liability PEEF might have relative to grant performance, fiscal overruns, etc.
13. Action: approve the opening of a Public Education Enrichment Fund General Checking Account with Judy Nielsen, David Kyle and Lew Sitzer as signatories. The rationale for this account is that PEEF needs it own financial accounting separate from the projects it oversees. No action taken for lack of a quorum.
14. Action: Clarifying the PEEF Account which now used by the Imaginarium. Re-naming the checking account under the name, Public Education Enrichment Fund, Imaginarium, just as the Children's Festival, NCTV and CABY have their own accounts. This account would have two signatories; Judy Nielsen and Lew Sitzer, and Terry McAteer would be withdrawn. No action taken for lack of a quorum.
15. Action; Finish adoption of by laws changes from Article 7 and 8. - 10 min. No action taken for lack of a quorum.
16. Next meeting to be May 15, 2008, 6pm at NCTV classroom
17. Meeting ended at 8:20.