Public Education Enrichment Fund (PEEF)
Minutes of Board Meeting
Thursday, May 15, 2008
1. Meeting called to order by Judy Nielsen at 6:10 p.m. Judy noted that a quorum is present.
Attending: Jack Meeks, Holly Hermansen, Chip Carman, Judy Nielsen, Susan Rogers, Elisa Parker, NCTV Executive Director Lew Sitzer
Others present: Buck Stoval
Absent: Chuck Scimeca, David Kyle. Other: Gayle Martin, Children's Festival; Leslie Smith, science project consultant
2. Agenda: An Action item was added to the agenda: acceptance of David Kyle's resignation from the Board. Rogers/Meeks moved to adopt the agenda. Motion passed unanimously.
3. Minutes of April 17, 2008: Meeks/Rogers moved to adopt the minutes. Motion passed unanimously.
Reports
4. Intro of Cassandra Wallstrom as possible board member: tabled.
5. NCTV report: Lew, in his position as PEEF Executive Director, presented a possible new hire for NCTV Executive Director, Michael LaMarca. Holly, Elisa and Susan will interview LaMarca on May 19. A recommendation will be sent to obtain an email vote by the Board on his hiring. If hired, LaMarca will attend the June 19 retreat.
6. Children's Festival: tabled.
7. CABY report: tabled.
8. Imaginarium Report: no report.
9. PEEF Structure discussion: covered in #13 below.
Discussion/Action Items
10. Public Forum: Buck Stoval inquired whether Holly Hermansen's position on the Board created a requirement that all meetings be open to the public, with 72 hours public notice of said meetings. Research will be presented at the regularly scheduled PEEF July Board meeting.
11. Action: Bitney Springs College Prep request -Hermansen/Meeks moved to accept the proposal for PEEF to be a channel for grant funding for Bitney College Preparatory High School. Motion passed unanimously.
12. Action: Shall the Imaginarium obtain a Citizen's Bank credit card to accompany their Citizens Bank account? Rogers/Meeks moved that the Imaginarium obtain a credit or debit card to accompany its bank account. Motion passed unanimously.
13. Discuss policies charts from NCTV to PEEF: Susan briefed the Board on two draft flow charts prepared by Chuck: a Funding Flow Chart for NCTV, and an Operational Flow Chart for PEEF. Lew presented a third draft chart outlining Funding & Administration for PEEF, which he will adapt further based on Board input. He presented the need for a budget for PEEF. All board members are asked to review the charts and bring their input to the retreat, where this will be on the agenda.
14. Agreement with Sierra Presb. Church: tabled.
15. Action; Finish adoption of by laws changes from Article 7 and 8. Tabled until the next meeting.
16. Discuss Elisa's grant proposal: tabled.
17. Action: Accept resignation of David Kyle from the Board effective May 1, 2008. Rogers/Meeks moved to accept. Motion passed unanimously.
18. Action: PEEF Board retreat suggested for June 21 in lieu of June 19 regular meeting (meal provided by NCTV). Weekends are not good for some board members. Rogers/Parker moved to have the next meeting on June 19 at the home of Susan Rogers, from 4 pm to 8 pm.
17. Next meeting to be June 19, 2008, 4 p.m. at Susan Rogers' house.
18. Meeting adjourned at 7:46 p.m.
