UNADOPTED

PUBLIC EDUCATION ENRICHMENT FUND
Board Meeting Minutes

September 18, 2008


1.  Meeting called to order by Judy Nielsen at 6:07 p.m. 
2.  Established quorum:  five members present. 
Members in attendance: Judy Nielsen, Holly Hermansen, Chuck Scimeca, Paul Shampay, Susan Rogers. 
Absent: Jack Meeks, Chip Carman, Elisa Parker, Cassandra Walstrom. 
Also present: Michael LaMarca, NCTV Executive Director; Lew Sitzer, PEEF Executive Director.
3.  Additions and corrections of agenda: Judy corrected the agenda as follows: On  Attachment B, Item 8 should be changed to 8A and read “to rescind the action items from the PEEF Board meetings of May, June and July, 2008.” Judy added to the agenda Item 8B: “Consideration of action items as per Attachment B, items 7-12.”
4.  Adoption of the Revised Agenda: Motion to accept as corrected (Scimeca/Hermansen). Passed unanimously.
5.  Additions and corrections of minutes of August 21, 2008. Holly made a correction to item 16c: the word “discussed” should be corrected to “acknowledged.” Other board members suggested that the words, “served on three board members and Lew” should be corrected to, “two board members (Judy Nielsen and Holly Hermansen), NCTV, PEEF, Michael LaMarca and Lew Sitzer.”
6.  Adoption of the minutes of August 21, 2008 as corrected. Motion to accept as amended (Rogers/Scimeca). Passed unanimously. 

Discussion/Action Items
7. Public Comment:  No members of the public are present.
8A. Rescind the items 7 through 12 on Attachment B, which were action items at the PEEF Board meetings of May, June and July, 2008. Motion to rescind (Hermansen/Rogers). Passed unanimously. 
8B. Consideration of action items as per Attachment B,  items 7-12.
1.    Motion to accept the proposal from Bitney College Prep High School for PEEF to be a channel for grant funding (Rogers/Hermansen). Passed unanimously.
2.    Motion to adopt the minutes of the May 18, 2008 Board meeting and June 20, 2008 Board retreat, with the latter minutes to show an addition by Judy as follows: “A Strategic Planning committee meeting was formed, to include Judy, Chuck, Elisa and Lew.” (Scimeca/Rogers). Passed unanimously.
3.    Shall the Imaginarium obtain a bank credit card to accompany their Citizen’s Bank account? Motion to approve (Nielsen/Scimeca). Passed unanimously.
4.    Motion to accept the resignation of David Kyle as president (Rogers/Scimeca). Passed unanimously.
5.    Motion to nominate Judy Nielsen as president of PEEF and Chuck Scimeca as vice president of PEEF (Rogers/Hermansen). Passed unanimously.
6.    Motion (Rogers/Scimeca) to take the following three actions:  (a) remove David Kyle and add Judy Nielsen to all PEEF bank accounts; (b) add Michael LaMarca to the PEEF/NCTV bank account; (c) approve the Imaginarium’s request to obtain a credit card with a $1,000 limit on any one purchase. Passed unanimously.
9. NCTV report: Michael LaMarca presented revised NCTV policies for approval. See attachment C. Board members made minor suggestions for revisions. Moved (Rogers/Hermansen) to adopt policy revisions as discussed. Passed unanimously.
10. PEEF Flow Structure finalization. Chuck Scimeca presented revised PEEF Operational Flow Chart, PEEF Funding Flow Chart, and NCTV Funding Flow Charts. See attachment D. Moved (Rogers/Hermansen) to adopt flow charts with revisions as discussed. Passed unanimously.
11. By-law Revisions.  See attachment E. Tabled until next meeting.
12. PEEF Report
•    Lew worked with Paul Shampay and the bookkeeper to discuss accounting procedures and ways to maximize interest income. PEEF may need to find a new bookkeeper due to health issues with the current person.
•    Lew has emailed and postal-mailed a response letter to Buck Stoval. See attached. Lew has not received a response.
13.  Closed Session to discuss litigation, case number L73922.
14.  Report out of Closed Session. The Board agreed to schedule a training session in Brown Act requirements.
15.  Next meeting to be October 16, 2008, 6 p.m. at NCTV Bryant classroom.
16.  Meeting adjourned at 8:00 p.m.

Future agenda items:
Volunteer technical support
Stuffer in ComCast bill 2x/year
Formula for PEEF budget contributions/support
PEEF policy - executive director job description
PEEF policy – criteria for entertaining new programs
Fiscal sponsorship report from Susan Rogers