PUBLIC EDUCATION ENRICHMENT FUND
Board Meeting Minutes
October 16, 2008

1.    Meeting called to order by Judy Nielsen at 6:02 p.m. 
2.    Established quorum:  Six members present when called to order.
Members in attendance: Judy Nielsen, Jack Meeks, Chip Carman, Elisa Parker, Chuck Scimeca, Paul Shampay, Susan Rogers. 
Absent: Holly Hermansen, Cassandra Walstrom. 
Also present: Michael LaMarca, NCTV Executive Director; Lew Sitzer, PEEF Executive Director; Buck Stoval, member of the public. Randy Hansen, member of the public, entered the room at 6:40 p.m.
3.    Additions and corrections of agenda: Judy has some correspondence to share before the closed session. Chip asked that a website report be added to a future agenda.
4.    Adoption of the Agenda as amended (Rogers/Scimeca):  Passed unanimously. 
5.    Additions and corrections to September minutes: No changes.
6.    Adoption of the minutes of September 18, 2008 as submitted (Scimeca/ Carman): 
Passed unanimously.

Discussion/Action Items
7.    Public Comment:  Buck Stoval asked if minutes of the September meeting had been available to the public in advance. Lew stated that they are and were available, and MINUTES HAD BEEN POSTED ON THE GLASS DOOR AND ATTACHMENTS had been posted on the foyer bulletin board in advance of the meeting. Judy noted that an unadopted set of minutes had been emailed to Buck prior to the meeting. Lew will provide another copy to Buck after the meeting.
8.    Discussion, CNL workshops: Judy reported that the Center for Non-Profit Leadership is now a 501(c)(3) nonprofit. She shared their schedule of workshops for the next two years. She strongly encouraged Board members to attend as many as possible. Members should expect to pay the fees themselves.
9.    NCTV report. Michael LaMarca reported that:
•    The Day of Giving Telethon planning is in progress; Lew is taking the lead.
•    Two tech companies have agreed to make donations to NCTV. Outreach to tech companies will be continued. One goal (in addition to equipment and underwriting donations) is to eventually establish a Tech Academy at a local high school, in tandem with ROP, Sierra College and other partners. A meeting is scheduled in the near future to discuss this idea. Susan reported that the Bitney College Prep High School Parent Council had a positive response to this concept. Lew will call the school’s principal to schedule a meeting for exploratory discussions.
•    Budget: is showing a monthly cash flow deficit since revenue comes in at infrequent intervals. Michael will not be establishing phone service separate from NCSOS as it is not in the budget at this time. Passed unanimously. 
•    Michael is working with a few different groups to encourage new local programming, including a children’s program.
10.    Discussion of Telethon. Lew thanked board members for volunteering to help with various tasks on Nov. 1. The Prospector told him the Telethon will be on the cover on the previous Thursday; the musical emphasis will be youth bands, with a youth dance from 7-10 p.m.
11.    By-law Revisions: Chuck distributed to each member a set of the Operational and Funding Flow Charts approved at the September meeting. He and Susan then reviewed the proposed changes in the by-laws. The Board suggested various changes. Motion (Rogers/Scimeca) to accept the by-laws with changes as submitted with the exception of Sections 5.03 and 8.01. Passed with eight votes.
12.    PEEF Report – Discussion of PEEF meeting frequency, self-evaluation. Tabled until the next meeting.
13.    Fiscal Sponsorship Report: Susan Rogers distributed a one-page summary of information on the best way to run a fiscal sponsorship program. She recommended that the Board will eventually need to have a sub-committee to review the information and decide on “next steps” for PEEF to evolve its program. She recommended that in the short term, the best course of action would be to take on only projects presented by known entities with a reliable track record of performance. No action was taken.
14a.    Prior to the closed session, Buck Stoval was permitted to make a statement. He reminded the Board that he had sent a letter stating the basis of his lawsuit.
14b.     Closed Session to discuss litigation, case number L73922. 
15.    Report out of Closed Session. No action was taken. Stan Miller will be invited to present a Brown Act workshop training.
16.    Next meeting to be November 20, 2008, 6pm at NCTV classroom
17.    Meeting adjourned at 8:36 p.m.

Future agenda items:
•    Website
•    Electing a new secretary and treasurer.
•    Voting on revisions to Sections 5.03 and 8.01 of the by-laws.
•    Volunteer technical support
•    Stuffer in ComCast bill 2x/year
•    Formula for PEEF budget contributions/support
•    PEEF policy - executive director job description
•    PEEF policy – criteria for entertaining new programs