PUBLIC EDUCATION ENRICHMENT FUND
Board Meeting Minutes
November 20, 2008
1. Meeting called to order by Judy Nielsen at 6:04 p.m.
2. Established quorum: Six members present when called to order.
Members in attendance: Judy Nielsen, Jack Meeks, Chuck Scimeca, Paul Shampay, Susan Rogers, Cassandra Walstrom, Holly Hermansen.
Absent: Chip Carman, Elisa Parker.
Also present: Michael LaMarca, NCTV Executive Director; Lew Sitzer, PEEF Executive Director; Gail Martin, Children’s Festival project director; Jerry Martin and Bob Sharp, members of the public.
3. Additions and corrections of agenda: None.
4. Adoption of the Agenda as amended (Scimeca/Rogers): Passed unanimously.
5. Additions and corrections to October minutes See attachment A (Minutes): Judy noted that on item 9a, there was no action taken related to changing the phone system at NCTV, therefore “passed unanimously” is incorrect.
6. Adoption of the minutes of October 16, 2008 as submitted (Scimeca/Rogers):
Passed unanimously.
7. Open public forum: No comments.
Action Items
8. Approve changing the Business Credit Card account from Lew Sitzer to Michael LaMarca. The bank needs to see a change voted on in official board minutes. Moved (Scimeca, second by Shampay) to change the name on the business credit card to Michael LaMarca. Passed unanimously.
9. By-law Revisions – No action taken, as all recommended changes except for two sections were voted on at the previous meeting. Judy and Susan/Paul will recommend changes to the final two sections for voting on at the January meeting.
10. Election of Elisa Parker as Secretary and Paul Shampay as Treasurer:
• Susan Rogers submitted her resignation as Secretary. She will remain on the Board.
• Motion to elect Elisa Parker as Secretary (Rogers/Scimeca). Passed unanimously.
• Motion to elect Paul Shampay as Treasurer (Scimeca/ Rogers). Passed unanimously.
11. Establish a Fiscal Sponsorship Committee – Moved (Rogers/Scimeca) to establish a Standing Committee called the Fiscal Sponsorship Committee, with the Treasurer and Executive Director as permanent members, and Susan Rogers will also serve. Susan Rogers will chair this committee, and Paul and Lew will serve on it.
Discussion Items
12. Saluting New Readers proposal – Jerry Martin presented an idea for a new PEEF project. Board members were very supportive of the concept. The Fiscal Sponsorship Committee will meet, consider what PEEF needs to do prior to adopting a new project, consider Jerry’s proposal, and bring a recommendation for action at the January PEEF board meeting.
13. NCTV report – Michael LaMarca
• Michael met with Neil Albee of Sierra College and Gil Mathew of the Economic Resource Council to discuss ideas for the future of local education related to video production and technology. He will tour the facility at Sierra College to see if there is any realistic potential.
• NCTV is moving forward on establishing a streaming video relationship with the County. It will provide 24/7 streaming video of NCTV programming and archiving of programs.
• Telethon: $87,570 was pledged. The production went smoothly. At the telethon debriefing, concern was expressed about how to transition to fund-raising events that are less stressful and dependent on one or two individuals’ participation. Lew and Michael will develop alternative ideas over the next few months.
• NCTV finances: the station received a $7,000 grant from the Charis Foundation for developing a children’s program. It will require Michael’s time to implement, and he is finding it hard to devote concentrated time on fund-raising. He needs assistance with fund-raising, and asked the Board to consider how to provide that. He and Lew will discuss this and report back at the January meeting.
14. PEEF Report – Lew Sitzer reported that the organization is doing fine. He reported certain personnel problems with the Telethon.
15. Center for Non-Profit Leadership Workshop Report – Judy Nielsen reported that she and Paul attended a workshop on creating a financial stewardship model for an organization. They presented some of the ideas covered.
16. Website Report – tabled.
17. Policies regarding when to hold elections of officers each year – Holly will send the CNL by-laws to Susan and Chuck to consider for similar language in PEEF by-laws.
18. Closed Session to discuss litigation, case number L73922.
19. Report out of Closed Session. No action was taken.
20. Next meeting to be January 15, 2009, 6pm at NCTV classroom
21. Meeting adjourned at 8:10 p.m.
Future agenda items:
• NCTV Budget Review – Michael and Paul
• Volunteer technical support
• Stuffer in Comcast bill 2x/year
• Formula for PEEF budget contributions/support
• PEEF policy - executive director job description
• PEEF policy – criteria for entertaining new programs
• Fiscal Sponsorship Committee report