- DRAFT MINUTES -

PUBLIC EDUCATION ENRICHMENT FUND
161 Nevada City Highway  Nevada City, CA 95959
Bryant Room

Board Meeting Minutes
March 19, 2009

1.    Meeting called to order by Judy Nielsen at 6:05 pm. 
2.    Establish quorum: Five members present when called to order. Members in attendance: Judy Nielsen, Jack Meeks, Susan Rogers, Cassandra Walstrom, Chip Carman, Elisa Parker
Absent: Holly Hermansen, Paul Shampay, Chuck Scimeca
Also present: Michael LaMarca, NCTV Executive Director; Lew Sitzer, PEEF Executive Director; Gayle Martin, PEEF project director (Children’s Festival).
3.    Additions and corrections to agenda: Lew added “PEEF Report” to the Discussion Items.
4.    Adoption of the Agenda as amended: (Rogers/Meeks) Passed.
5.    Additions and corrections to Minutes of Feb. 19, 2009 meeting: none
6.    Adoption of the minutes of February 19, 2009  (Rogers/Wahlstrom)  Passed.
7.    Open public forum: No members of the public present.
  
Action Items        
8.    Review and acceptance of the PEEF Human Resources Manual (attachment B). Tabled until the April meeting. Lew will distribute in advance for Board member review prior to the meeting.
9.    Review and acceptance of job descriptions for PEEF executive director, PEEF president, PEEF board members, PEEF/NCTV bookkeeper, and NCTV executive director (attachment C). We will review one per meeting. All were tabled except for the draft job description for PEEF Executive Director, which the board discussed.

Discussion Items    
10. Website Report (Chip) – Bios and photos will be on the website by the next meeting. Chip will also post old meeting minutes and the PEEF By-laws. Elisa will post meeting minutes in the future.
11.  Fiscal Sponsorship (Susan) – The committee has assisted Jerry Martin with his process and believes he will not appeal to the PEEF board for fiscal sponsorship.    
12.  Policies – The board discussed when to hold election of officers each year. This will be an Action Item at the April meeting.
13. PEEF Report: Lew asked for advice on how to charge projects to cover PEEF expenses. The board discussed and suggested Lew ask Paul Shampay for a recommendation.    
14.  NCTV report – Michael LaMarca
•    Results of a recent Survey Monkey poll were reviewed. 
•    The board discussed a 2008/09 Budget Analysis Review that Michael distributed.
•    Michael reviewed his goals and strategies for streamlining the NCTV operation.
•    Comcast stuffer is available 2x per year. Michael will get the specs and give to Susan.    
15.    Calendar items
•    Brown Act workshop will be March 31, 6:00 – 8:00 pm, Nevada County Charter Coop at 117 New Mohawk Road Suite F, Nevada City. Judy will post a public agenda 72 hours ahead. All Board members need to attend.
•    CNL Workshops: May 1 - Evaluating the Operational Health of Your Organization – Create the Tools You Need. June 12 – Engaging the Positive: Tools for Powerful Action in the Nonprofit Organization.


Closed Session 
16.  Pending litigation: Case number L73922, regarding Brown Act compliance (Govt. Code §54956.9 (b)(3))
Open Session
16.    Announcement from closed session. No announcement.


Next meeting date: April 16, 2009, 6:00 p.m. 161 Nevada City Highway, Nevada City, NCTV Bryant Room

Meeting adjourned at 7:58 p.m.