PDF

PUBLIC EDUCATION ENRICHMENT FUND

NCTV – Bryant Room
161 Nevada City Highway  Nevada City, CA  95959

BOARD MEETING MINUTES
June 18, 2009 

1. Meeting called to order by Judy Nielsen at 6:07 p.m.
2. Establish quorum: Quorum was established as follows - Chip Carman, Jack Meeks, Judy Nielsen, Elisa Parker, and Cassandra Walstrom. Absent: Holly Hermansen, Susan Rogers. Others present: Michael LaMarca, NCTV Executive Director; Lew Sitzer, PEEF Executive  Director; and member of the public Buck Stoval
3. There were no additions or corrections of the agenda.
4. Adoption of the Agenda: moved by Cassandra, second by Jack. Passed unanimously.
5. There were no additions/corrections of the minutes for May 21, 2009.
6. Adoption of the minutes of the regularly schedule board meeting of May 21, 2009 and special board meeting of May 21, 2009: Moved by Elisa, second by Cassandra. Passed unanimously.
7. Open public forum: Judy clarified that comments can be made even if an item is not an agenda item; and, comments may be made before an agenda item.  Public comment was made concerning NCTV policies.  It was suggested to put concerns in writing for consideration. 
    
   Action  Items 
8. Action item - tabled.  
    
   Discussion Items 
9. Website Report –  Policies on NCTV and PEEF are needed to post.  Michael demonstrated new NCTV website including live video system and Granicus archives and explained how if a recorded show doesn't match the schedule it may not correctly appear in the Granicus archive list(s).  Michael also demonstrated the Google calendar and how it interfaces with website, explained free newsletter system for non-profits, and demonstrated NCTV streaming on the Nevada City beta website.  Lew suggested that Michael and Chip give presentation to Nevada City, Grass Valley, and the Board of Supervisors to demonstrate how NCTV assists with production.  Public comment was made.  Michael explained a policy to decide how to archive programs and then gave further technical explanation to this process.  Judy stated that public comment can be made but it is not a dialogue with the Board.
10. PEEF Report – Lew showed sample PEEF logo. Due to California budget crisis Leslie and Science grant is on hold; waiting for payment from last June and will see if project will start again.
     
    Lew outlined the bank statement from bookkeeper. PEEF has more than $2,000 for this years budget expenses and $3,000 costs for 2008-2009.  Each PEEF project has been invoiced based on the revenue formula created by Paul Shampay. Next years expenditures are projected to be similar. 
11. NCTV Budget Report – Anticipated $97,000 in revenues, slightly down due to reduced underwriting due to economic climate.  Last years estimate was conservative and came in over budget.  $77,000 expenses, with a negative liability to NCSOS producing a deficit of $17K.  There are restricted and unrestricted capital funds.  Of the capital restricted fund expenditures are $39 for planned capital purchases such as teleprompter, equipment, electrical system, etc.  The cash position is based on last years position.   Cash position looks good for 1-2 years, with expenditures still rising.  Projecting to finish year with greater cash reserves than last year. In 2008-09 NCSOS provided $40,000; 2009-10 will provide $30,000, but expect it to be reduced by $10,000 per year in each following year.
12. Presidents Report – Judy reported rummage sale from last Saturday for Imaginarium and NCTV.  Imaginarium took in over $1,300. After expenses Imaginarium made $801 and NCTV $202; 5% went to the PEEF fund.  Lew suggests that non-profits could use the parking lot for a "flea market rummage sale" with the organization donating some percentage to PEEF.  Judy and Lew think this could become a workable income project while benefiting other non-profits in the community. 
13. Self assessment survey –  Judy will compile results and review at the retreat.  The data can be a tool to be used with the HR handbook.
14. Calendar – Briar Patch is available for July 25 meeting/retreat. The half-day retreat will be used to evaluate the board term process and board development, and seriously work on PEEF mission statement.   
15. Closed Session
    Personnel issue #1
    Personnel issue #2
16. Open Session
    Announcement from closed session. No action was taken.

Future agenda items:

Shall PEEF board approve creating an NCTV policy process?

Next meeting: Briar Patch community room, Saturday, July 25, 9:00 a.m. – 12:30 p.m.

Meeting adjourned at 8:00 p.m.