PUBLIC EDUCATION ENRICHMENT FUND
Special Meeting of the Board and Annual Retreat
Nevada County Superintendent of Schools Office, Houser Room
July 25, 2009
Special Meeting called to order by Judy Nielsen at 9:07 a.m.
Establish quorum: Six members present when called to order.
Members in attendance: Chip Carman, Judy Nielsen, Jack Meeks, Susan Rogers, Paul Shampay, Cassandra Walstrom.
Members absent: Holly Hermansen, Elisa Parker.
Also present: Lew Sitzer, PEEF Exec. Director; Michael LaMarca, NCTV Executive Director. No members of the public present.
Additions and corrections to agenda: none.
Adoption of the Agenda as submitted (Rogers/Carman) Passed with correction to date at the top from typo of June 25 to July 25.
Additions/corrections to the minutes for the June 18, 2009 board meeting:
Paul Shampay was absent, which was not noted in the minutes.
Item 14 should state that the BriarPatch room was available for the July meeting/retreat.
At the end of the minutes, the date of the next meeting should have read “Saturday, July 25,” rather than the typo “Saturday, July 2.”
Adoption of the minutes of the regularly scheduled board meeting of June 18, 2009 (attachment A). Moved (Meeks/Walstrom) to adopt as amended. Passed.
Open public forum: No member of the public present.
Action Items
Shall the PEEF board adopt the revised NCTV policy manual? (attachment B)
Judy turned the discussion over to Michael for presentation of the proposed revision to the policy manual.
Jack requested that the PEEF tax-exempt ID number be included in Section 2.1 of the Policy Manual, and in the footer of all PEEF documents.
Various language clarifications were suggested for different sections and were duly noted by Michael for revision.
Substantial revisions were made to section 12.9.1, to clarify and define the PEEF Board process which will occur when an NCTV user appeals a disciplinary action imposed on the user.
Moved (Rogers/Meeks) to adopt the revised NCTV policy manual, incorporating the revisions discussed and agreed upon at this meeting. Aye: Carman, Meeks, Shampay, Walstrom, Rogers. Nay: Nielsen.
Shall the PEEF board approve creating an NCTV policy pertaining to how changes or additions are made to the NCTV policy manual?
Move (Rogers/Meeks) to create a PEEF policy process pertaining to how changes or additions are made to the NCTV policy manual, with the policy being as shown on Attachment C with a revision to bullet #2 as discussed and agreed upon. Passed.
Discussion Items
10. Website Report – Chip reported that the PEEF website (www.nevadacountypeef.org) now has some PEEF Board agendas and minutes available for public viewing.
11. PEEF Report – Lew:
reported the current bank balance of PEEF and each PEEF project.
the CABY grant funding for the last fiscal year was finally received from the State of California.
Lew and the Board expressed appreciation to Paul Shampay for his valuable services in helping with PEEF’s financial accounting.
12. NCTV report – Michael reported:
At this time, there is no plan to do a Day of Giving telethon in November. The Board expressed its support of the event and of whatever way Michael wishes to proceed with it.
The remainder of the NCTV report was tabled.
13. Imaginarium – Judy: annual budget report (attachment E) Tabled.
14. Individual board member reports (attachment F) Tabled.
ANNUAL ORGANIZTIONAL MEETING
Election of Officers (By Laws Section 6.03)
The officers of the corporation shall be elected annually by the Board of Directors, and each shall serve at the pleasure of the Board, subject to the rights, if any, of an officer under any contract of employment.
Judy is willing to be president for another year. Cassandra is willing to be Vice President. Paul is willing to be Treasurer, and Susan will be Secretary. Moved (Rogers/Carman) to elect this slate. Passed.
BOARD DEVELOPMENT: tally of self assessment surveys. Tabled.
Who are we as a Board?
MISSION STATEMENT Tabled
D. CLOSED SESSION
1. Pending litigation: Final result of Case number L73922, regarding Brown Act compliance (Govt. Code §54956.9(b)(3))
2. Conference with Legal Counsel - Anticipated litigation pursuant to subdivision of Section 17200, one potential case
E. Open Session
Announcements from closed session:
Item 1: no action taken.
Item 2: the board voted by roll call on a motion (Rogers/Meeks) to retain Frank Bloksberg for anticipated litigation as follows:
Carman yes
Meeks yes
Nielsen yes
Rogers yes
Shampay yes
Wahlstrom yes
Future agenda items:
Re-approval of action items #8 and #9 and the Election of Officers, voted on at July Special Meeting.
PEEF Human Resources Manual
PEEF job descriptions
Logo design
Policy manual update
Next meeting date: August 20, 2009, 6:00p.m., NCTV Bryant Room
Meeting adjourned at 2:25 p.m.
APPROVED:
Judy Nielsen, Board President Date
