PUBLIC EDUCATION ENRICHMENT FUND
Board of Directors Meeting Minutes
NCTV Studio– Bryant Room
August 20, 2009


Meeting called to order by Judy Nielsen at 6:03 p.m.
Establish quorum: Five members present when called to order. 
Members in attendance: Judy Nielsen, Jack Meeks, Susan Rogers, Cassandra Walstrom, Chip Carman.
Members absent: Holly Hermansen, Elisa Parker, Paul Shampay.
Also present: Lew Sitzer, PEEF Exec. Director; Michael LaMarca, NCTV Executive Director; Leslie Smith, CABY grant project.
No members of the public present.
Additions and corrections to agenda: the Closed Session will be moved to come after the Consent Agenda.
Adoption of the Agenda: Motion (Rogers/Wahlstrom) to approve as amended. Passed unanimously.
Additions/corrections to the minutes for the July 25, 2009 board meeting. The spelling of Cassandra’s last name needs to be corrected. In the section re: election of board members, language should be changed from “is willing to be” to “will be.”
Adoption of the minutes of the Special Meeting of the board on July 25, 2009. Motion (Meeks/Carman) to approve as corrected. Pass unanimously.
Open public forum: No members of the public present.

Consent Agenda Items: 
8.  Shall the PEEF board adopt the revised NCTV policy manual? (The policy manual is available at NCTV or on the NCTV web-site for review.)   
Shall the PEEF board approve creating an NCTV policy process pertaining
      to how changes or additions are made to the NCTV policy manual?
10.  Election of Officers (By Laws Section 6.03) with the proposed slate: President/Nielsen,
    Vice-President/Wahlstrom, Treasurer/Shampay, Secretary/Rogers

Item #9 was removed from the Consent Agenda at Susan’s request. Motion (Rogers/Carman) to approve the Consent Agenda consisting of items 8 and 10. Passed unanimously.

In lieu of the original item #9, the Board discussed the PEEF policy process pertaining to changes or additional to the NCTV policy manual. Motion (Rogers/Carman) to approve the following process:
Policies in the NCTV Policy Manual shall be created by the NCTV Executive Director, in consultation with the PEEF Executive Director, and are subject to the approval of the PEEF Board of Directors.
Changes to the Policy Manual: To expedite efficient functioning of the station, changes to existing policy shall be deemed to be "official" and in effect immediately after they are discussed with, and approved orally by the Board president of PEEF.  Any new or revised policies that have been so implemented shall be submitted to the entire PEEF Board of Directors for its review and approval at its next regularly scheduled meeting.
The president of the Board, as his or her discretion, may require that any new policy or procedure requested by the NCTV Executive Director NOT be implemented immediately, but instead be submitted to the Board for its review and approval at its next regularly scheduled meeting.
The motion was passed unanimously.
11. Closed Session
 Conference with Legal Counsel -  Anticipated litigation pursuant to subdivision of Section 17200, one potential case.
12. Open Session
      Announcement from closed session. The board voted by roll call on a motion  (Rogers/Meeks) to retain Frank Bloksberg for anticipated litigation as follows:
    Carman, yes; Meeks, yes; Nielsen, yes; Rogers, yes; Shampay, yes; Wahlstrom, yes.

Discussion Items   
13. Website Report – Chip updated the Board on new sections on the site. He and Michael presented the possibility of collaboration with the website of the Nevada City Advocate. They will have a separate meeting to work out the details and present a proposal to the Board at a future meeting.    
14.  PEEF Report:
Children’s Festival – Judy reported for Gail that there’s approximately $6,000 in the Festival account. Attendance was down due to the heat, but the event functioned extremely well. Gail is not sure she will hire a coordinator next year.
Leslie Smith reported on the CABY Grant. Some past-due funds have been received and she has been told that payment of the remainder due seems likely.
Imaginarium: Judy distributed the Imaginarium annual Financial Report and discussed the line items on it.
Judy had to leave the meeting at this point. Vice President Wahlstrom presided for the remainder of the agenda. PEEF report continued:
Lew distributed a sheet showing the bank balances for the various PEEF projects. He and Michael will be interviewing for a new bookkeeper to replace Julie, who has health problems.
   
15.  NCTV report – Michael
Day of Giving: Since Denise is no longer available from United Way and Lew has retired, the DofG can’t be repeated as it’s been done before. Susan asked Michael to announce by the end of this month that DofG will not be done this year.
Michael discussed ideas and projects he learned about at the Alliance for Community Media conference, including redefining PEG stations as a Community Media Center. Michael shared various ideas for marketing the station and its website.
Budget: Costs from NCOS are up 7% over last year. Revenue for 2009-10 will be down due to lower NCSOS contribution.

16.  Individual board member reports - none
17. Board Development: tally of self assessment surveys - Tabled

Future agenda items:
Mission statement, PEEF Human Resources Manual, PEEF job descriptions, Logo design
PEEF policy manual update
Next meeting date: September 17, 2009, 6:00p.m., NCTV Bryant Room

Meeting adjourned at 8:01 p.m.