PUBLIC EDUCATION ENRICHMENT FUND
Regular Board Meeting
MINUTES
October 15, 2009
Meeting called to order by Judy Nielsen at 6:04 p.m.
Quorum was established as follows: Members in attendance: Chip Carman, Jack Meeks, Judy Nielsen, Susan Rogers, Lew Sitzer. Cassandra Walstrom joined the meeting at 6:10 pm. Paul Shampay joined the meeting at 6:15 pm.
Members absent: Holly Hermansen
Additions and corrections to agenda: Judy asked to have the following added to the agenda: Correspondence from attorney; Discuss date change of Regular Board Meetings; California Preservation Foundation; and How to respond to inquiries about the NCTV open position. We agreed to add these under “Other project reports or issues to be raised by board members.”
Adoption of Agenda as amended (Sitzer/Rogers). Passed unanimously.
Additions/corrections to minutes for the September 17, 2009 board meeting: None.
Adoption of minutes of the regularly scheduled board meeting of September 17, 2009. (Sitzer/Rogers). Passed unanimously.
Additions/corrections to minutes for the October 6, 2009 Special Meeting: Correction needed to show that Paul Shampay was present at the meeting.
Adoption of minutes of the October 6, 2009 Special Meeting as amended. (Rogers/Wahlstrom). Passed unanimously.
Open public forum: Gail Woodman as introduced by Lew Sitzer as a potential new board member. Gail gave the board a brief summary of her background, skills, and interests.
Discussion Items
PEEF Report – Lew Sitzer
Lew reported on the task force’s work in finalizing the NCTV ED job description, and the locations where the job notice has been posted. Five applications have been received to date. Lew asked for more help with the entire interviewing/hiring process. Susan joined the task force: she will coordinate the distribution of applications for initial screening.
The paper-screening team on the task force will meet at Susan’s house: Lew, Jack, Michael, and Cassandra, 9:30 a.m., Monday, Oct. 26. This group will determine who will be invited to interview (assuming facts on the applicant’s resume check out). Judy will ask Stan Miller if he’ll call former employers to check resume facts.
The interview day will be Wednesday, Nov. 4. Gail Woodman was invited to be part of the interview team, and she accepted. Chip will ask Elisa to develop interview questions; he will help her with that. The interviewing committee is tentatively set for: Lew, Michael, Gail, and if available, Holly, Susan, or Judy.
NCTV report – NCTV Executive Director Michael LaMarca, absent, submitted a written report, which are attached to these minutes. Lew reported that a big effort will need to be put into solving technology problems that occur between the city and county governments and the station, related to broadcasting the meetings.
Other reports and issues:
The board discussed how to respond to informal personal inquiries regarding the NCTV ED position.
California Preservation Foundation: This large organization will be having their annual convention May 12-15, 2010 in Nevada County. They want to involve videos produced by local high school students in their convention program.
Correspondence from attorney: Correspondence was received 10-15-09. The legal issue relative to insurance claim #1482432 has been concluded. We will receive a final bill.
Change of Board regular meeting dates: The board discussed changing the regular meeting date. Bylaws were checked to ensure we follow proper procedures. Moved by Rogers, second by Sitzer to resolve that the Board change its regular Board meeting date to the first Thursday of the month, beginning Dec. 3, 2009. Motion passed unanimously.
Judy asked the Board to discuss how mail to PEEF should be processed, now that we do not have an executive director. Lew will continue processing the mail until we come up with another protocol.
Closed Session: There was no closed session.
Next meeting date: November 19, 2009, 6:00 p.m., NCTV Bryant Room
Meeting adjourned at 7:55 p.m.
APPROVED:
President Judith L. Nielsen Date
